Council decisions and reports guide

2. Schedule of meetings and forward planning (Council MasterPlan)

A committee report can take up to four months to reach the end destination meeting. You need to plan ahead to allow enough time for your report to go to your Directorate Management Team (DMT) meeting and Corporate Leadership Team (CLT). You will need to allow time for consultees to read and comment on your draft report. 

If you are planning a committee report, discuss the appropriate timetable for your report and the necessary internal and external consultation with your:

• Executive Director/Director
• Business Manager 
• Head of Service
• Directorate Management Team

Monthly meetings calendar

Calendar of deadlines

• Adults and Health Committee deadlines 2025-26 (MS Word, 52KB)
• Audit and Governance Committee deadlines 2025-26 (MS Word, 48KB)
• Children and Families Committees deadlines 2025-26 (MS Word, 52KB)
• Corporate Policy Committee deadlines 2025-26 (MS Word, 49KB)
• Economy and Growth deadlines 2025-26 (MS Word, 50KB)
• Environment and Communities deadlines 2025-26 (MS Word, 50KB)
• Finance Sub-Committee deadlines 2025-26 (MS Word, 48KB)
• Highways and Transport Committee deadlines 2025-26 (MS Word, 51KB)
• Council Deadline Table 2025-26 (MS Word, 52KB)

Calendar of meetings

This calendar contains all meetings and training events which Cheshire East elected Members are involved in. Use this to check availability when planning any events/meetings/training which Members are expected to attend.

Add a shared calendar

1. Open Outlook.
2. Go to the Calendar view.
3. On the Home tab, click Add Calendar > From Address Book.
4. Type in the search cheshireeastdemocraticservices@cheshireeast.gov.uk
5. Select and click OK.

Council MasterPlan

Democratic Services maintains a master list of all reports for both decision and briefing called the Council MasterPlan (restricted access). Only directors, senior managers and their admin staff have access to this. Further guidance on how to access and use the MasterPlan is set out below.

• Key roles and responsibilities in the MasterPlan (PDF, 225KB)
• How to add an item to the MasterPlan (PDF, 610KB)
• How to amend or update the MasterPlan (PDF, 923KB)
• How to access meeting views in the MasterPlan (PDF, 933KB)
• How to create personal views in the MasterPlan (PDF, 862KB)
• How to use filter and search functions in the MasterPlan (PDF, 794KB)
• How to find edit history in the MasterPlan (PDF, 402KB)

See the MasterPlan presentation (PDF, 1.2MB) for further information or view the video of a training session held on 15/02/2024.

All reports going to CLT, Committee or Full Council need to be added to the Council MasterPlan.

You should complete the form at the earliest opportunity at least 35 days before the date on which a decision is sought (i.e. the date of the meeting you are seeking the decision from).

Report notification form (restricted access) 

Only directors, senior managers and their admin staff have access to the report notification form. If the link above does not grant you access and you feel that you require access to register a new paper for consideration, email Democratic Services requesting MasterPlan access explaining why you need it (it is possible that your paper may have already been logged by another manager)

Urgent items can still be submitted by following the guidance below. If you have any questions, email councilmasterplan@cheshireeast.gov.uk. 

Urgent reports

In exceptional circumstances, a report may need urgent consideration ahead of the normal timelines. A relevant member of CLT must approve a report to be scheduled outside the stated deadlines.