Change personal details

You, or your manager, are responsible for updating your personal information when you:

• change your name (for example get married) or move house
• change job role or main work location
• get a different phone number or a work mobile​

You can also update your bank details if you want to change the account to which you get paid, and change your emergency contacts.

How to update your information

Your HR record in Unit 4 holds all your personnel information. Relevant contact information, like your name and email address, is regularly pushed out to other systems, for example, Outlook, SharePoint, Teams, and the people directory.

If you need to update any of this information, you or your manager will need to update it in Unit 4. It will usually take 1 business day to update in the other systems.

Name, home address, payment information, and emergency contacts 

In unit4 ERP, select the 'Your employment' tab, and 'Personnel information'. Update relevant tabs as necessary and click 'Save'. 

Changes to job title

To change a job title in Unit 4, your manager will need to either allocate you to a different position in Unit 4, or create a new position with the correct job title. You can find out more in the position administration guide (MS PowerPoint, 421KB).

Changes to work email address or phone number

If you want to update your work email or phone number, you will need to do this through Unit 4:
Updating your work contact details in Unit 4 (MS Word, 235KB)

Changes to location, line manager, or when you don't have Unit 4 access

Your line manager will need to make changes to location, line manager, or contact details (where you don't have Unit 4 access). They can do this using the Position Administration form. For guidance, see the Position administration form: quick card (PDF, 245KB).

 

Anything else visit the Unit4 support site. Go to the resources section and enter the password 'Unit4' (this is case sensitive).